Apply for USP Finance and Operations Manager Jobs Kenya 2026. Explore latest NGO jobs in Kenya and apply before the deadline for this USP career opportunity. Interested candidates are encouraged to submit their applications before the closing date of Not Specified. Applicants should ensure that they include an updated CV along with all relevant supporting documents when applying. To stay informed about the latest NGO jobs in Kenya vacancies and career updates from USP and other organizations, regularly visit https://study2c.org/ for trusted and timely job notifications.
Apply for USP Finance and Operations Manager Jobs Kenya 2026 | USP Careers
- Position Name: Finance and Operations Manager
- Organization Name: United States Pharmacopeial Convention
- Duty Location / City: Nairobi, Kenya
- Job Application Deadline: Not Specified
The Finance and Operations Manager has the following responsibilities:
- Manage all finance and accounting functions, including accounts payable, payroll processing, invoice review and processing, account reconciliations, and preparation of tax returns in compliance with local statutory requirements.
- Adopt and implement USP policies and procedures in compliance with USP, donor, and Government regulations; oversee finance, accounting, and audits in accordance with HQ guidance; and provide training to local and regional staff to ensure adherence to operational standards.
- Monitor USP Kenya cash balances and submit monthly cash requests to HQ; manage day-to-day accounting operations, ensuring accurate transaction review, proper documentation, correct project coding, and strong internal controls. Maintain the accounting system with timely reconciliations and prepare required monthly financial reports. Serve as liaison with external auditors and coordinate internal and external audits, including follow-up on audit findings in collaboration with Global Finance.
- Manage administrative and logistical support for donor-funded project activities and general administrative and logistics support for other USP-based staff in Kenya, including travel coordination (domestic and international), and organization of meetings, workshops, and trainings for staff, partners, and stakeholders.
- Strengthen and maintain internal control systems to safeguard organizational assets and ensure compliance with applicable cost principles and donor requirements.
- Review and approve vendor payments, contracts, and financial commitments, as requested, to ensure proper authorization levels and budget availability.
- Support local and regional HR processes in coordination with USP HQ, including recruitment, onboarding, contracts, compensation, performance management, timesheet compliance, leave tracking, and maintenance of personnel records in accordance with local labor laws.
- Direct administrative and operational functions, including logistics, travel, workshops, asset and inventory management, IT coordination, legal registrations, records management, and in-country security oversight in collaboration with USP Global Security.
- Promote a high-performing, compliant, and service-oriented office environment, fostering strong collaboration across program, technical, and HQ teams.
- Perform other duties as required to support effective country office operations.
Who is USP Looking For?
- Bachelor’s degree in Management, Business Administration, Finance, Accounting or a related field.
- Minimum of 5-7 years of progressive experience in finance, administration, and operations management, preferably within local offices of international NGOs managing donor-funded projects.
- Strong organizational, communication, and interpersonal skills, with the ability to engage effectively with diverse stakeholders.
- Meticulous attention to detail, with exceptional critical thinking and problem-solving capabilities.
- Proven ability to work independently and collaboratively, demonstrate initiative, prioritize multiple tasks, and maintain composure under pressure.
- Strong self-management skills, demonstrating motivation, adaptability, and a professional, consistent image of integrity, competence, and confidence.
- Proficiency in written and spoken English.
Additional Desired Preferences
- Strong knowledge of applicable local and national laws, regulations, and policies governing financial and administrative processes.
- Proficiency with MS Excel, Word, and PowerPoint; experience with QuickBooks or similar accounting software preferred.
- Strong organizational, communication, and interpersonal skills, with the ability to engage effectively across all levels of an organization.
- Excellent self-management skills, including motivation, adaptability, and the ability to maintain a professional, consistent image of confidence, integrity, and competence under pressure.
- Demonstrated ability to work collaboratively in a team environment while also exercising initiative and independent judgment.
Benefits
- USP provides the benefits to protect yourself and your family today and tomorrow. From company-paid time off and comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial well-being is protected.
- Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.
How to Apply
Interested candidates who meet the required qualifications are encouraged to apply through the official application portal of the organization. Before submitting your application, make sure you carefully review all job requirements and eligibility criteria.
Follow these steps to apply:
- Visit the official job application link provided below
- Read the complete job description and requirements carefully
- Prepare an updated CV highlighting relevant skills and experience
- Attach all required documents such as certificates or references
- Submit your application before the specified deadline
Applicants are strongly advised to apply as early as possible, as some organizations may close the application process once a sufficient number of candidates have applied.
